No. Use the WiScanner phone app to scan QR or barcodes on labels you already print.
QR code asset tracking without a dedicated handheld
Label assets with QR or barcode stickers, then scan them into a WiScanner Cloud sheet to record location, assignee and condition. Phones replace single-purpose asset guns for many SMB workflows.
Who it’s for
IT, facilities and operations teams tracking laptops, tools, carts or rental gear across rooms and sites.
The problem
Asset lists live in someone’s notebook. Check-out and return events are not barcode-verified.
How it works
- Print labels — Use QR/barcode labels (WiScanner’s label tools or your printer).
- Create an assets sheet — Cloud template or custom columns for Asset ID, Assigned To, Condition.
- Scan on handoff — Update location and status when equipment moves.
- Review on web — Filter by assignee or condition from the browser.
Example sheet fields
| Field | Purpose |
|---|---|
Asset ID / QR | Label value |
Name | What it is |
Assigned To | Person or dept |
Location | Current place |
Condition | OK / repair / retired |
What you get
- QR-friendly capture on ordinary phones
- Shared history visible to managers
- Custom fields for your asset policy
- Works alongside local PC scanning if you also type into another system
Cloud vs local PC scanning
The blog guide explains the practice; this page is the product path into Cloud sheets. Use-case pages cover IT asset and corporate asset templates in more narrative form.
Related guides
FAQ
FAQ
Activity history length depends on your Cloud plan. Store assignee and timestamp fields on the row for an auditable trail.
Either works as the row key. QR holds more text if you encode longer IDs.
No. Location is a column you maintain by scanning or editing.
The blog teaches the workflow; this landing page focuses on starting in WiScanner Cloud with sheet fields and CTAs.
Start with a live Cloud sheet
Open cloud.wiscanner.com, create a sheet, and scan from the WiScanner mobile app with the same account.