Product•3 min read
WiScanner Cloud Sheets: Shared Inventory Your Team Can Scan Into
Spreadsheets are still how most warehouses start. The pain starts when three people edit three copies—or when the only “scanner” is typing. WiScanner Cloud keeps one live sheet per dataset at cloud.wiscanner.com, keyed by barcode, editable in the browser and filled from the WiScanner phone app.
Cloud sheet vs Excel / Google Sheets wedge
Classic WiScanner can still type barcodes into Excel or Google Sheets over local WiFi—perfect when one PC owns the file. A Cloud sheet is different: the data lives in your company workspace. Everyone with access sees the same rows. There is no desktop client required for the shared truth, and you get column types, roles, history, automations and Wisy that a plain spreadsheet does not provide.
Rule of thumb: wedge-scan into Excel when the desk owns the process. Use Cloud when the aisle and the office must share one source of truth.
What a Cloud sheet contains
- Barcode as the unique key for create/update from mobile.
- Custom columns – text, numbers, dropdowns, dates, GPS, photos, signatures, formulas, unique IDs and more.
- Flags – hide/lock on web or mobile, required fields, empty-on-edit for fast recounts.
- Mobile form order – different from the desktop grid if you want a shorter floor UI.
First setup in five steps
- Sign in at cloud.wiscanner.com with the same account you use in the WiScanner app.
- Create a sheet (blank or template) or import XLSX/CSV with a mapped barcode column.
- Add columns you actually need—SKU, location, qty, condition, photo—then set mobile visibility.
- On the phone, choose that Cloud sheet as the scan destination and walk a few test barcodes.
- Invite teammates (on plans that allow it) via email or QR; assign roles so pickers are not admins.
Team features that matter on the floor
- Activity history – restore a bad edit within your plan’s retention window.
- Automations – notify, webhook or block when a scan matches a condition.
- Labels – print PDFs bound to sheet fields for shelf or carton tags.
- Wisy – ask questions or propose updates with confirmation; higher plans include more monthly actions.
- API / MCP (Team/Business) – connect Cursor or ChatGPT to the same sheets.
Plans in one line
Free is enough to try one sheet and a handful of records. Pro and Pro Plus grow sheets and seats; Team and Business unlock multi-admin and MCP. Paid Cloud plans are purchased in the mobile app, then synced under Settings → Subscription on the web. Full product detail: WiScanner Cloud.