Every quarter, the facilities team conducts inventory audits of office equipment including furniture, printers, and other assets across multiple floors. The current process involves manually recording equipment serial numbers and locations on paper, then later entering this data into the asset management system. The audit takes days to complete, and transcription errors create discrepancies that are difficult to resolve.
Manual office equipment audits require workers to record asset information on paper, then later transcribe it into digital systems, which is slow and creates opportunities for errors. The two-step process doubles the time required and introduces transcription mistakes that cause inventory discrepancies. The audit process disrupts normal office operations and takes longer than necessary.
Traditional barcode scanners could improve audit efficiency, but they're expensive and may not be readily available when audits are scheduled. Many facilities teams continue using manual methods because they can't justify the cost of dedicated scanning equipment for periodic audit tasks.
WiScanner streamlines office equipment audits by enabling workers to scan asset barcodes directly into asset management systems. Workers use their smartphones to scan equipment labels as they walk through offices, and the data appears instantly in the system. This eliminates the paper recording step and transcription errors, dramatically speeding up audits.
The solution works with any asset management software, and multiple workers can scan simultaneously across different floors or areas. Setup takes less than a minute per device, and workers can start auditing immediately after installing the app. All scan data flows directly into the system in real-time.